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Accessioning and Ingest of Electronic Records #1691  [DAS]


Tue, May 31, 2016
Canadian Centre for Architecture
Montreal, QCCanada

Additional details

Early-Bird Registration Deadline: April 30, 2016

Co-Sponsor: Canadian Centre for Architecture

Lodging & Travel Information

Montreal Marriott Chateau Champlain
1050 de la Gauchetiere West
Montreal, QCH3B 4C9

Course Fees

Registration Type Fees: Early-Bird / Regular

Full Registration #1691

SAA Member $205 / $265
Employees of Member Institutions $235 / $295
Nonmember $265 / $325

Not a member? Consider joining today! See full member benefits here. The online registration form provides the option to join and register in one transaction.

Course Agenda

Event Name Date & Time Instructors/Speakers & CEUs

Accessioning and Ingest of Electronic Records #1691

Tue, May 31, 2016
9:00 AM - 5:00 PM

Erin E Faulder

Archival Recertification Credits-ARCs: 5
General CEU Credits: 0.75
DAS Tactical & Strategic: 1
ICRM Certification Maintenance Program: 6.5

Course Description

Perhaps your institution has found itself in a situation where a prominent donor has offered a trove of significant Office documents and digital photographs stored on her hard drive; or, an important department is ready to transfer records of long-term value from a file server to the archives; or, a professor drops off an external hard drive and DVDs with video footage from a symposium featuring nationally recognized participants.

If you were unprepared or unsure of how to handle such a donation, this one-day course will introduce you to basic policies, resources, and procedures that will enable your institution to successfully accession and ingest common born-digital materials (Office documents, PDFs, images, audio, video, and email).

In this context, “ingest” (as outlined by the Open Archival Information System Reference Model) encompasses "accessioning" in its traditional sense (i.e., “to take legal and physical custody of a group of records or other materials and to formally document their receipt”) but includes additional steps to validate the transfer and make the content suitable for long-term preservation.

A laptop with wireless connectivity is required to participate in this course.

Note: This course will not explore the creation, support, and use of database systems or resources (such as Archivists' Toolkit™) used to create and maintain accession records or to track the ingest, location, and status of digital deposits. Additionally, links to software will be included in registration materials. Students are welcome to pre-install applications to follow along with demonstrations, but hands-on activities will be limited so that excessive time is not spent on troubleshooting the installation and operation of tools.

Upon completion of this course you’ll be able to:

  • Discuss current practices and resources
  • Develop policies and workflows best suited to your institution's mission and resources

Who should attend? Practitioners and managers with little or no experience handling born-digital materials (as opposed to digitized versions of paper/analog items) as well as IT professionals who seek to better understand archival concerns

What should you know? This course touches upon topics already taught in Appraisal of Electronic Records, the Arrangement and Description of Electronic Records pairings, and the Digital Forensics for Archivists pairings.

This course is part of the Digital Archives Specialist (DAS) Certificate Program. If you intend to pursue the DAS Certificate, you will need to pass the examination for this course.

The DAS Core Competencies Addressed in this Course:

#1: Explain the nature of digital records and their lifecycle.

#3: Formulate strategies and tactics for appraising, acquiring, describing, managing, organizing, preserving, and delivering digital archives.


Responses to “what aspect of the workshop was most valuable to you?” included:

  • “I feel like the information was presented in such a way that I could really use it to create a process for ingesting and acquiring electronic records at my institution.”
  • “The combination of the real-life examples and the description of tools was most valuable and will help me apply what I've learned to my work at my organization.”
  • “Group discussions were helpful. Content was communicated effectively.”
  • “Normally I'm worn out after one of these workshops. I was energized when I left this one. Thank you.”

Attendance limited to 24.