Arrangement and Description of Electronic Records, Part I and II #1798  [A&D, DAS]

Details

Tue, May 16, 2017,through Wed, May 17, 2017
Baylor University Libraries
Waco, TX

Additional details


Early-Bird Registration Deadline: April 17, 2017

Co-Sponsor: Baylor University Libraries

Lodging & Travel Information

Hotel Indigo-Waco Baylor
211 Clay Avenue
Waco, TX76706


Workshop Fees

Registration Type Fees: Early-Bird / Regular

Full Registration #1798

SAA Member $305 / $375
SAA Student Member $228.75 / $281.25 (25% Off) limited to 5 members
Employees of Member Institutions $345 / $415
Nonmember $405 / $465


Not a member? Consider joining today! See full member benefits here.The online registration form provides the option to join and register in one transaction.


Workshop Agenda

Event Name Date & Time Instructors/Speakers & CEUs

Arrangement and Description of Electronic Records, Part I and II #1798

Tue, May 16, 2017 -
Wed, May 17, 2017
9:00 AM - 5:00 PM

Seth Shaw

Archival Recertification Credits-ARCs: 10
ICRM Certification Maintenance Program: 13
DAS Foundational Tier: 1
DAS Tactical & Strategic: 1
General CEU Credits: 1.5
A&D Tactical & Strategic: 2


Workshop Description

Day-one introduces you to processing strategies that are applicable to born-digital records, with an emphasis on basic concepts that archivists use to establish descriptive control over digital content. You’ll learn about standards and tools that can be used to implement an integrated processing strategy. You’ll also participate in a set of instructor-led exercises that arrange and describe some electronic records in ways that maintain the integrity and authenticity of the digital records. A laptop with wireless connectivity is required to participate in this course, and you must have the ability to install and use open-source software on that laptop.

In the morning, you’ll review the unique processing challenges posed by electronic records before undertaking a detailed discussion on how standards, protocols, and best practices can help you address those challenges. In the afternoon, you will explore the applicability of Describing Archives: A Content Standard to digital records and manuscripts. The instructor will demonstrate the use of basic tools that implement descriptive standards and best practices, leading you in a processing exercise that results in the generation of an archival information packet for some relatively homogeneous records. The day will conclude with a discussion of lessons learned and next steps to be taken, considering individual repository needs.

Upon completion of Day One you'll be able to:

  • List the major processing challenges posed by electronic records
  • Suggest strategies to mitigate them
  • Identify the elements of an integrated arrangement and descriptive program for electronic materials
  • Describe the major standards supporting descriptive systems for electronic materials
  • Identify basic tools that will help you to arrange and describe born-digital records

Who Should Attend? Repository managers, archivists, practitioners, and anyone responsible for the arrangement and description of electronic records

What Should You Know? Registrants should have basic knowledge about digital preservation strategies. This course builds on others, such as Basics of Managing Electronic Records and Electronic Records-The Next Step.


Day-two introduces advanced processing strategies that are applicable to born-digital and hybrid (i.e., mixed analog and digital) records, with an emphasis on hands-on work. We’ll use a variety of software tools to establish descriptive control over digital archives, focusing on arrangement and description at the collection and series levels. The instructor will demonstrate specific techniques, and you’ll practice them on a sample a set of sample records and/or materials supplied by your repository. A laptop with wireless connectivity is required to participate in this course, and you must have the ability to install, configure, and use open-source software on that laptop.

In the morning, we'll review the functional requirements that must be met by a program to arrange and describe heterogeneous digital materials, focusing on the implications that the OAIS Reference Model and DACS have regarding archival processing workflows. Then we'll use open-source tools to process digital records at the collection level. In the afternoon, we'll undertake additional processing exercises, focusing on control at the series and file levels, resulting in the production of descriptive, structural, and preservation metadata that is stored in an archival information packet. We'll conclude the course by discussing factors to be considered when selecting tools and developing processing services, considering repository needs, resources, and capabilities.

Upon completion of Day Two you'll be able to:

  • Use standards and tools that support an integrated processing workflow for digital materials
  • Evaluate and use software to process electronic records in a way that preserves their identity, significant characteristics, evidential value, and utility
  • Make implementation decisions in order to develop a processing workflow that is suitable for your repository

Who Should Attend? Repository managers, archivists, practitioners, and anyone responsible for the arrangement and description of electronic records

What You Should Already Know: Students should have taken and/or passed the exam for Arrangement and Description of Electronic Records: Part I

DAS Core Competency:

  • #1: Explain the nature of digital records and their lifecycle
  • #3: Formulate strategies and tactics for appraising, acquiring, describing, managing, organizing, preserving, and delivering digital archives
  • #4: Incorporate technologies throughout the archival lifecycle
  • #5: Strategically plan for the sustainability of digital archives.
  • #6: Employ standards and best practices in the management of digital archives.

If you intend to pursue the DAS Certificate, you will need to pass the examination for these courses.

A&D Core Competency:

  • 1. Arrangement: Understand the process of organizing materials with respect to their provenance and original order to protect their context and facilitate access.
  • 2. Description: Analyze and describe details about the attributes of a record or collection of records to facilitate identification, management, and understanding of the work.
  • 3. Descriptive Standards: Apply rules and practices that codify the content of information used to represent archival materials in discovery tools according to published structural guidelines.
  • 4. Management: Demonstrate ability to manage physical and intellectual control over archival materials.
  • 5. Discovery: Create tools to facilitate access and disseminate descriptive records of archival materials.
  • 6. Ethics: Convey transparency of actions taken during arrangement and description and respect privacy, confidentiality, and cultural sensitivity of archival materials.
  • 7. Risk Management: Analyze threats and implement measures to minimize ethical and institutional risks.

If you intend to pursue the A&D Certificate, you will need to pass the examination for this course.

Attendance is limited to 24.