Privacy and Confidentiality Issues in Digital Archives #1825  [A&D, DAS]


Fri, Sep 22, 2017
Michigan State University Libraries
East Lansing, MI

Additional details

Early-Bird Registration Deadline: August 29, 2017

Co-Sponsor: Michigan State University Libraries University Archives & Historical Collections


Lodging & Travel Information

Candlewood Suites East Lansing
3545 Forest Road
Lansing, MI 48910

Workshop Fees

Registration Type Fees: Early-Bird / Regular

Full Registration #1825

SAA Member $199 / $249
Employees of SAA Member Institutions $239 / $299
Nonmember $279 / $349

Not an SAA member? Consider joining today! See full member benefits here. The online registration form provides the option to join and register in one transaction.

Workshop Agenda

Event Name Date & Time Instructors/Speakers & CEUs

Privacy and Confidentiality Issues in Digital Archives #1825

Fri, Sep 22, 2017
9:00 AM - 5:00 PM

Heather Briston, MSI , J.D.

Archival Recertification Credits-ARCs: 5
General CEU Credits: 0.75
DAS Tactical & Strategic: 1
ICRM Certification Maintenance Program: 6.5
A&D Tactical & Strategic: 1

Workshop Description

This course covers privacy and confidentiality legal issues specific to archives of digital material. You'll examine the intersection of (and the tension between) privacy/confidentiality, free speech, and freedom to research/write, and focus on how electronic records and the digital realm have altered the scene. You'll look at privacy and confidentiality issues in the context of third-party rights, donors, special situations such as medical and education records, national security legislation, and the overriding impact of the digital world. Through case studies, you will examine specific situations pertinent to the work of archivists.

The focus of the day will be on how to think through and identify options for resolving the most commonly encountered privacy and confidentiality legal issues regarding electronic records.

To obtain the A&D certificate, you must take either Copyright Issues for Digital Archives or Privacy and Confidentiality Issues in Digital Archives.

Upon completion of this course you’ll be able to:

  • Recognize and discuss common legal issues relating to privacy and confidentiality issues in general and for digital archives in particular
  • Interpret these issues from an archivist's perspective
  • Realize when ingested records pose possible privacy and confidentiality legal issues
  • Identify, employ, analyze, and compare the ramifications of a variety of legal steps that you might take to prevent or address one of the legal issues
  • Communicate and work more effectively with your legal counsel and administration

Who should attend? Archivists and others who need to address privacy and confidentiality legal issues relating to the digital archives of their institutions

What should you know already? You should have intermediate to advanced knowledge of archival practices and basic knowledge of general privacy and confidentiality concerns and their effect on archives, including an understanding of how archivists typically address such concerns.

This course builds on others, including Basics of Managing Electronic Records, Electronic Records-The Next Step, and Providing Access to Born-Digital Archives.

DAS Core Competency:

2. Communicate and define terminology, requirements, roles, and responsibilities related to digital archives to a variety of stakeholders.

If you intend to pursue the DAS Certificate, you will need to pass the examination for this course.

A&D Core Competency:

2. Description: Analyze and describe details about the attributes of a record or collection of records to facilitate identification, management, and understanding of the work.

6. Ethics: Convey transparency of actions taken during arrangement and description and respect privacy, confidentiality, and cultural sensitivity of archival materials.

7. Risk Management: Analyze threats and implement measures to minimize ethical and institutional risks.

If you intend to pursue the A&D Certificate, you will need to pass the examination for this course.

Attendance is limited to 35.


When participants were asked "what aspect of the workshop methods/materials was most valuable to you?" responses included:

  • "I found the dialogue between students and instructor to be very helpful. It is interesting to hear the types of issues arising in other institutions to broaden my perspective and help me think more in depth about privacy concerns."
  • "The workshop posed a lot of interesting questions that I hadn't thought about before. It definitely changed the way I perceive the work we are and are not doing at my Archives. I walked away with more questions, which was a good thing-it made me really start to think about privacy and what my role in the administration of it is."
  • "Reviewing the overall concepts was helpful, confirming some information I already knew, while also learning new aspects of various rights/issues. The team exercises and discussions allowed us to better understand ideas as well."
  • "The case studies were very interesting and led to some good discussions around the room. ... I really valued the perspectives of my colleagues." - Donna McCrea